Procurement Career Paths

Job Title: Contract Administrator

Location: [Insert location]

Reports to: [Insert name and title of supervisor]

A contract administrator ensures that all company contracts comply with legal requirements and effectively support the company’s objectives. They are responsible for preparing, negotiating, and reviewing contracts, ensuring compliance, and analyzing potential risks.

Key Responsibilities: 

• Prepare contracts for sales and purchases.
• Negotiate contract terms with both internal and external business partners.
• Review and revise existing contracts.
• Clarify terms and conditions to managers and other parties involved.
• Ensure employee understanding and adherence to company contracts.
• Analyze risks associated with contract terms.
• Stay informed about legislative changes and collaborate with the legal department when necessary.
• Ensure compliance with all contract deadlines and conditions, such as payments and deliveries.
• Maintain a well-organized system of both physical and digital contract records.
• Develop language standards for new and existing contracts.

KPIs for this role

• Number of contracts: The total count of both active and inactive contracts across the organization.
• Contract value: The monetary value of a contract throughout its lifecycle.
• Contract renewal rate: The count of contract renewals within a specific period.
• Contract risks: Anticipated challenges, like non-compliance and terminations, arise from contract terms.
• Contractual obligations: The level of adherence to contractual commitments.
• Contract approval time: The duration from contract initiation to approval.
• Annual Contract Value (ACV): The average annual monetary value of contracts.
• Contract classification: Classification of contracts based on their nature, such as procurement, sales, or partnerships.

Key Skills and Qualifications: 

• Proven experience in roles such as Contract Administrator or Contract Manager.
• Understanding of legal aspects related to contracts.
• Familiarity with accounting practices.
• Strong writing skills.
• Detail-oriented, with a knack for error detection.
• Excellent analytical and organizational abilities.
• Ability to interact with individuals at different levels, including staff, managers, and external partners.
• Bachelor’s degree in Business Administration; additional legal qualifications are advantageous.

• Prepare contracts for sales and purchases.
• Negotiate contract terms with both internal and external business partners.
• Review and revise existing contracts.
• Clarify terms and conditions to managers and other parties involved.
• Ensure employee understanding and adherence to company contracts.
• Analyze risks associated with contract terms.
• Stay informed about legislative changes and collaborate with the legal department when necessary.
• Ensure compliance with all contract deadlines and conditions, such as payments and deliveries.
• Maintain a well-organized system of both physical and digital contract records.
• Develop language standards for new and existing contracts.

• Contract Preparation: Contract administrators prepare contracts to meet the specific requirements of both parties and present them in clear language so that all parties fully understand the document.
• Internal processes management: Contract administrators oversee contract review and approval processes, serving as a central contact point to address any employee concerns.
• Acting as an intermediary: As intermediaries, contract administrators inquire about and clarify clauses, as well as gather information about factors influencing prices or conditions proposed by external parties during negotiations.
• Monitoring and upholding contracts: After all parties have signed an agreement, contract administrators oversee projects to verify that the other parties adhere to all agreed-upon terms and conditions.

• Number of contracts: The total count of both active and inactive contracts across the organization.
• Contract value: The monetary value of a contract throughout its lifecycle.
• Contract renewal rate: The count of contract renewals within a specific period.
• Contract risks: Anticipated challenges, like non-compliance and terminations, arise from contract terms.
• Contractual obligations: The level of adherence to contractual commitments.
• Contract approval time: The duration from contract initiation to approval.
• Annual Contract Value (ACV): The average annual monetary value of contracts.
• Contract classification: Classification of contracts based on their nature, such as procurement, sales, or partnerships.