Procurement Career Paths

Job Title: Inventory Clerk

Location: [Insert location]

Reports to: [Insert name and title of supervisor]

An inventory clerk is responsible for the inventory in stores, warehouses, and other facilities. They are responsible for managing and keeping track of orders and counting product inventory.

Key Responsibilities: 

• Records maintenance and updating of inventory.
• Conducts stock counts of inventory including materials, equipment, merchandise, or supplies.
• Identifying and reporting inconsistencies between physical counts and digital records.
• Distributing or stocking merchandise as needed.
• Receiving and keeping track of incoming stock.
• Performing additional duties tasked by higher-ups.
• Ensuring that inventory management policies and procedures are upheld.
• Coordinating with suppliers for the management of stocks and deliveries.
• Organizing and maintaining inventory storage areas.
• Helps in the preparation of inventory-related reports.

KPIs for this role

• Inventory Accuracy: Recorded inventory levels should match the actual physical inventory in a warehouse.
• Carrying Cost of Inventory: How much is spent on holding and storing inventory over a certain period.
• Receiving Efficiency: Measures the efficiency of employees in receiving and processing incoming stock.
• Receiving Cycle Time: the average time spent on the processes of receiving stock to storing stock.
• Accuracy Rate: Accurate storing of items on the first attempt.
• Putaway Cycle Time: the average amount of time that an item is stored in inventory.
• Total Order Cycle Time: Average time it takes from order placement to shipment.
• On-time Shipping Rate: the percentage of orders shipped within its expected timeframe.

Key Skills and Qualifications: 

• High school diploma or equivalent.
• A year of preferred work experience but this is not required.
• Previous experience in the industry is advantageous.
• Strong mathematical and analytical aptitudes are advantageous.
• Exceptional communication and interpersonal skills.
• Organizational skills to keep everything neat and thorough.

• Records maintenance and updating of inventory.
• Conducts stock counts of inventory including materials, equipment, merchandise, or supplies.
• Identifying and reporting inconsistencies between physical counts and digital records.
• Distributing or stocking merchandise as needed.
• Receiving and keeping track of incoming stock.
• Performing additional duties tasked by higher-ups.
• Ensuring that inventory management policies and procedures are upheld.
• Coordinating with suppliers for the management of stocks and deliveries.
• Organizing and maintaining inventory storage areas.
• Helps in the preparation of inventory-related reports.

• Communication: Inventory clerks need strong communication skills for effective interaction with team members, vendors, and other departments.
• Inventory Control: Inventory clerks need to track inventory movements with accuracy and implement control measures to prevent losses or overstocking.
• Attention to Detail: Attention to detail helps in maintaining record accuracy and prevention of costly errors.
• Computer Competency: Proficiency in inventory management software and spreadsheet applications.
• Mathematics: Clerks must be comfortable with basic math as well as more complex calculations concerning inventory management.
• Organizational Skills: Organizing inventory and things to do with inventory like labels, documents, supplier data, etc.
• Time Management: Tasks should be completed efficiently and on time and various projects should be juggled with proficiency and priority tasks in mind.
• Customer Service: Customer service skills are needed for inquiries, providing assistance, and maintaining positive supplier relationships.

• Inventory Accuracy: Recorded inventory levels should match the actual physical inventory in a warehouse.
• Carrying Cost of Inventory: How much is spent on holding and storing inventory over a certain period.
• Receiving Efficiency: Measures the efficiency of employees in receiving and processing incoming stock.
• Receiving Cycle Time: the average time spent on the processes of receiving stock to storing stock.
• Accuracy Rate: Accurate storing of items on the first attempt.
• Putaway Cycle Time: the average amount of time that an item is stored in inventory.
• Total Order Cycle Time: Average time it takes from order placement to shipment.
• On-time Shipping Rate: the percentage of orders shipped within its expected timeframe.