Procurement Career Paths

Job Title: Procurement Agent

Location: [Insert location]

Reports to: [Insert name and title of supervisor]

A procurement agent is responsible for the purchasing of goods for a client or a company. They usually do things like prepare purchase orders, request goods from suppliers, and provide updates on shipping aside from other things.

Key Responsibilities: 

• Keeps records of materials shipped.
• Provide global expertise and additional support with data available.
• Create and implement cost savings initiatives and financial forecasting.
• Lead sourcing events and mid-contract negotiations as needed.
• Oversee utility bill processing, reconciliation, and payment.
• Maintain and manage positive relationships with customers and vendors.
• Support in developing and implementing long-term procurement strategies.
• Communicate and collaborate with suppliers in performance concerts and make it more efficient.
• Analysis of information to find the root cause, improvement opportunities, and possible risks.
• Ensure the timely completion of projects and initiatives of the supply chain or procurement department.
• Create and review bid forms and deposits.
• Contact vendors and solicit bids for purchasing supplies and equipment.
• Consult with customers to resolve supplier performance issues.
• Consult with internal customers to resolve supplier performance issues.

KPIs for this role

• Number of Suppliers: Amount of suppliers available for a variety of choices on the best deals.
• Compliance Rate: Verification of supplier compliance for legal and business requirements.
• Supplier Quality Rating: Evaluation of supplier quality by assessing current supplier relationship advantages, future supplier relationship advantages, quality of goods, reliability, etc.
• Purchase Order Cycle Time: The average amount of time for a purchase order cycle and how efficiently the order process is executed to minimize as much time as possible.
• Emergency Purchase Ratio: The number of emergency purchases done.
• Purchases in Budget and Time: Purchasing time and cost or budget and how they are used wisely.
• Procurement Cost Reduction: Tangible cost savings of procurement.

Key Skills and Qualifications: 

• Bachelor’s Degree in business, computer science, or a related field.
• At least 3 years of experience in the industry.
• Proficient with Microsoft Office software, especially Excel and Outlook.
• Experienced with other forms of procurement tools and software.
• Can manage RFI/RFP processes.
• Efficient in budget planning. 
• Familiar with common procurement systems.
• Capable of overseeing negotiations.

• Keeps records of materials shipped.
• Provide global expertise and additional support with data available.
• Create and implement cost savings initiatives and financial forecasting.
• Lead sourcing events and mid-contract negotiations as needed.
• Oversee utility bill processing, reconciliation, and payment.
• Maintain and manage positive relationships with customers and vendors.
• Support in developing and implementing long-term procurement strategies.
• Communicate and collaborate with suppliers in performance concerts and make it more efficient.
• Analysis of information to find the root cause, improvement opportunities, and possible risks.
• Ensure the timely completion of projects and initiatives of the supply chain or procurement department.
• Create and review bid forms and deposits.
• Contact vendors and solicit bids for purchasing supplies and equipment.
• Consult with customers to resolve supplier performance issues.
• Consult with internal customers to resolve supplier performance issues.

• Strategic Sourcing: Up-to-date knowledge of the market and keen analysis to strategically buy goods and services at the best deal for the best quality.
• Customer Service: Support available to customers before, during, and after the purchase of the product or service.
• Inventory Control: The process of managing and maintaining inventory and making sure the stocks are always replenished, with no shortages or surplus.
• Project Management: The planning, organizing, and overseeing of a project or multiple projects.
• Continuous Improvement: Continuously find ways to make processes easier and more efficient, in any way possible.
• Supplier Management: Overseeing suppliers and their performance while maintaining a positive relationship with them.
• Supplier Selection: Evaluating and choosing the best supplier for the job that meets all company standards, has the most cost-effective deal, and has the best quality over other candidates.

• Number of Suppliers: Amount of suppliers available for a variety of choices on the best deals.
• Compliance Rate: Verification of supplier compliance for legal and business requirements.
• Supplier Quality Rating: Evaluation of supplier quality by assessing current supplier relationship advantages, future supplier relationship advantages, quality of goods, reliability, etc.
• Purchase Order Cycle Time: The average amount of time for a purchase order cycle and how efficiently the order process is executed to minimize as much time as possible.
• Emergency Purchase Ratio: The number of emergency purchases done.
• Purchases in Budget and Time: Purchasing time and cost or budget and how they are used wisely.
• Procurement Cost Reduction: Tangible cost savings of procurement.