Procurement Career Paths

Job Title: Sourcing Assistant

Location: [Insert location]

Reports to: [Insert name and title of supervisor]

A sourcing assistant supports the sourcing team through things like supplier research, price comparisons, and maintaining supplier relationships. They are also in charge of administrative tasks that are needed within the sourcing team.

Key Responsibilities: 

• Assist other sourcing professionals in the development and implementation of sourcing strategies.
• Conduct market research and be able to identify potential suppliers.
• Help evaluate supplier proposals and contract negotiation.
• Help monitor supplier performance and address issues that may arise.
• Help maintain supplier relationships.
• Help ensure compliance with contracts and company policies.
• Prepare reports and analyze data to support sourcing decisions.
• Collaborate with internal stakeholders and other sourcing professionals to help understand sourcing needs and requirements.

KPIs for this role

• Time management: The efficient management of time in completing tasks and sourcing-related projects.
• Administrative tasks: Being able to do administrative tasks efficiently in a neat and organized manner.
• Risk Management: Being able to help identify a risk, assess it, and help in its prevention or minimization.
• Process Efficiency: The improvement or maintenance of sourcing process efficiency.
• Spend Under Management: The monitoring of spend within the company’s sourcing processes.
• Supplier Database Maintenance: Ensures that the supplier database is up-to-date and accurate in its data.
• Supplier Performance Evaluation: Helps other sourcing professionals in assessing supplier performance.
• Savings Tracking: Monitoring the cost savings generated through sourcing activities.

Key Skills and Qualifications: 

• Bachelor’s Degree in Business, Engineering, Education, MBA, Management, Supply Chain Management, Associates, Business/Management, Fashion, Project Management or other related fields.
• Advantageous to have experience in sourcing or other related fields.
• Coordinate meeting preparations which can be agendas, memos, and other correspondence.
• Maintain and organize seasonal binders, finance books, budget books, meeting documents, etc.
• Keep track of samples, products, documents, etc. to ensure a tidy office environment.

• Assist other sourcing professionals in the development and implementation of sourcing strategies.
• Conduct market research and be able to identify potential suppliers.
• Help evaluate supplier proposals and contract negotiation.
• Help monitor supplier performance and address issues that may arise.
• Help maintain supplier relationships.
• Help ensure compliance with contracts and company policies.
• Prepare reports and analyze data to support sourcing decisions.
• Collaborate with internal stakeholders and other sourcing professionals to help understand sourcing needs and requirements.

• Communication skills: Strong written and verbal communication skills.
• Computer skills: Capable of navigating software such as Microsoft Word, Excel, Product Life Management system (P.L.M.), and others if necessary.
• Data Analysis: Analyzing and being able to assess available data on sourcing processes or sourcing concerns is a must.
• Research Skills: Ability to research various things concerning sourcing.
• Organizational Skills: Ability to organize tasks and documents, manage multiple projects at once, and be on time for deadlines.
• Analytical Skills: Ability to analyze data for informed decision-making and help in supporting sourcing strategies. 
• Attention to Detail: A keen eye for reviewing sourcing information.
• Problem-Solving: Ability to find solutions for problems, especially within a high-pressure environment.

• Time management: The efficient management of time in completing tasks and sourcing-related projects.
• Administrative tasks: Being able to do administrative tasks efficiently in a neat and organized manner.
• Risk Management: Being able to help identify a risk, assess it, and help in its prevention or minimization.
• Process Efficiency: The improvement or maintenance of sourcing process efficiency.
• Spend Under Management: The monitoring of spend within the company’s sourcing processes.
• Supplier Database Maintenance: Ensures that the supplier database is up-to-date and accurate in its data.
• Supplier Performance Evaluation: Helps other sourcing professionals in assessing supplier performance.
• Savings Tracking: Monitoring the cost savings generated through sourcing activities.