Written by Marijn Overvest | Reviewed by Sjoerd Goedhart
Fact Checked by Ruud Emonds | Our editorial policy
10 Best Procurement Software Tools of 2025
What is a Procurement Software?
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Procurement software is a powerful tool that simplifies how procurement managers manage buying supplies or services, making daily tasks easier and faster.
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These software streamline workflows, helping teams work more smoothly and boosting efficiency across operations.
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Learning how procurement software functions, along with its possible drawbacks, helps companies get the most value from it, making sure they make informed, effective decisions.
The 10 Most Popular Procurement Software to Use this 2025
Since you are already aware of the power of procurement software, it’s time to talk about the best software that companies can use for this year.
Take note that the following software comes fully recommended by our top procurement managers. If you’d like to learn why then you can check out our Negotiation Gamechanger Course for more information on procurement tools and IT procurement.
But for now, here are the 8 best procurement software available for all procurement teams to use for this year 2025:
1. Zycus
Zycus is a comprehensive source-to-pay platform designed to streamline and centralize procurement processes. Its AI-powered tools and analytics capabilities enable procurement teams to automate repetitive tasks and make data-driven decisions. Accessible via mobile, Zycus allows users to manage procurement operations efficiently from anywhere.
Why choose Zycus?
- Zycus allows you to centralize your procurement operations, empowering you to control the entire process with ease and efficiency, all from a single, integrated platform.
- It is the world’s first Generative AI-powered S2P platform designed to deliver 10X faster and more efficient procurement.
- Its Merlin GenAI Suite automates repetitive tasks, allowing procurement teams to focus on strategic initiatives.
Pricing:
- Starts at $59 per user/month
Ratings and Reviews:
- G2: 3.6/5 (13 reviews)
- Capterra: 4.3/5 (12 reviews)
2. Kissflow Procurement Cloud
Kissflow Procurement Cloud provides an end-to-end solution that simplifies procurement workflows with a user-friendly interface. It centralizes vendor information, making supplier management more effective and supports seamless integration with ERP and accounting tools. Customizable workflows help businesses tailor the software to meet specific procurement needs.
Why choose Kissflow Procurement Cloud?
- End-to-end procurement solution to help with your procurement process.
- Improved vendor relationships, thanks to the software’s ability to collect all vendor and supplier data into one platform. This makes it easier for users to set up their own metrics.
- The product software is easy to integrate with other accounting tools, ERP systems, and other business software.
Pricing:
- Starts at $1,990/month
Ratings and Reviews:
- G2: 4.3/5 (520+ reviews)
- Capterra: 4.3/5 (10+ reviews)
3. Coupa
Coupa is a cloud-based procurement platform designed to manage expenses, sourcing, and supplier collaboration. It provides real-time visibility into spending, with advanced analytics for data-driven decisions. Coupa’s robust integration capabilities make it a versatile tool for optimizing procurement workflows and enhancing supplier relationships.
Why choose Coupa?
- User-friendly interface with easy navigation and minimal learning curve.
- Real-time visibility into procurement activities for better decision-making.
- Mobile-friendly and integrates seamlessly with ERP systems.
Pricing:
- Contact for pricing
Ratings and Reviews:
- G2: 4.2/5 (260+ reviews)
- Capterra: 4.2/5 (80+ reviews)
4. SMART by GEP
GEP SMART is a robust procurement platform that covers the entire source-to-pay lifecycle, utilizing AI to optimize procurement operations. Its intuitive interface and lifecycle guide support every procurement stage, from sourcing to payment. The platform identifies opportunities for savings and promotes efficiency without sacrificing quality.
Why choose SMART by GEP?
- Control and visibility allows procurement managers to keep track of purchases and the approval process.
- The product’s lifecycle guide helps the user through the entire source-to-pay lifecycle with its smart tools for sourcing and procurement. Every step of the way, it identifies opportunities to help you get more savings without sacrificing supply quality.
- The program boasts powerful artificial intelligence and machine learning to help the user with procurement tasks.
Pricing:
- Contact for pricing
Ratings and Reviews:
- G2: 4.4/5 (20+ reviews)
- Capterra: 4.6/5 (7 reviews)
5. Bellwether
Bellwether provides a simplified procurement solution with strong file and vendor management capabilities, integrating well with document management and accounting systems. It organizes procurement data in a centralized hub, allowing users to set custom metrics for better supplier management. Bellwether is a practical choice for businesses seeking straightforward procurement automation.
Why choose Bellwether?
- Great file management. The software integrates with a document management system that makes your procurement process easier.
- Improved vendor relationships, thanks to the software’s ability to collect all vendor and supplier data into one platform. This makes it easier for users to set up their own metrics
- The program boasts of powerful artificial intelligence and machine learning to help the user with procurement tasks.
Pricing:
- Contact for pricing
Ratings and Reviews:
- Capterra: 4.7/5 (78 reviews)
- Software Connect: 8.3/10 (3 user reviews)
6. PairSoft (formerly Paramount WorkPlace)
PairSoft, formerly known as Paramount WorkPlace, offers a complete procurement and accounts payable automation solution with integrated document management. Born from the merger with PaperSave and Webiplex DocuPeak, PairSoft provides a 360-degree view of spend management, simplifying processes from purchase orders to invoices. PairSoft integrates seamlessly with ERP systems and enhances efficiency through advanced AP automation and centralized data management.
Why choose PairSoft?
- 360-degree View of Data gives the user all important data that is important for the company’s procurement process.
- It not only keeps tabs on purchase orders, requests, and invoices but also records expenses, labor costs, and budgets
- The program boasts powerful artificial intelligence and machine learning to help the user with procurement tasks.
Pricing:
- Contact for pricing
Ratings and Reviews:
- G2: 4.2/5 (20+ reviews)
- Capterra: 4.3/5 (50+ reviews)
7. Procurify
Procurify is a mobile-enabled procurement platform that simplifies purchase management, expense filing, and workflow automation. Its intuitive interface makes it easy for agile teams to track and manage procurement tasks on the go. With tools for budgeting and approval workflows, Procurify supports efficient procurement management from start to finish.
Why choose Procurify?
- Procurify is equipped with a variety of tools that optimize your eProcurement tasks. These include purchase management, expense filing, and workflow automation. It also has a great budgeting toolkit that simplifies the planning and management of expenses.
- The software also comes with its own native mobile application for iOS and Android devices. This allows you to access your system wherever and whenever you want, which makes it great for agile teams who are always out and about.
- A centralized procurement space, where the user can take charge of the procurement process with just a simple push of a few buttons.
Pricing:
- Starts at $499 per month
Ratings and Reviews:
- G2: 4.6/5 (170+ reviews)
- Capterra: 4.5/5 (140+ reviews)
8. Precoro
Precoro is an end-to-end procurement solution known for its user-friendly interface and powerful integration with accounting tools like QuickBooks and Xero. It centralizes procurement operations, streamlining everything from purchase orders to approvals. Precoro’s intuitive design helps organizations improve purchasing efficiency and vendor management.Why choose Precoro?
- End-to-end procurement solution to help with your procurement process.
- A centralized procurement space, where the user can take charge of the procurement process with just a simple push of a few buttons.
- The product software is easy to integrate with other accounting tools, ERP systems, and other business software.
Pricing:
- For smaller teams: $35/month per user for less than 20 users
- For larger teams: Contact for pricing
Ratings and Reviews:
- G2: 4.7/5 (120+ reviews)
- Capterra: 4.8/5 (200+ reviews)
9. Ivalua
Ivalua offers a highly configurable source-to-pay suite that adapts to diverse business needs across procurement processes. Known for its robust analytics and supplier management capabilities, it supports businesses in making strategic, data-driven decisions. Ivalua’s flexibility and advanced reporting tools make it suitable for companies seeking an adaptable procurement solution.
Why choose Ivalua?
- Highly configurable and adaptable across industries.
- Advanced analytics for data-driven decision-making.
- Comprehensive source-to-pay functionality with strong supplier management.
Pricing:
- Contact for pricing
Ratings and Reviews:
- G2: 4.7/5 (120+ reviews)
- Capterra: 4.8/5 (200+ reviews)
10. JAGGAER
JAGGAER is a versatile procurement platform that spans the entire source-to-pay spectrum, designed for both small and large enterprises. It integrates easily with ERP systems and focuses on supplier collaboration and spend analysis. With a robust set of analytics and automation features, JAGGAER helps teams optimize procurement for strategic savings and improved vendor relationships.
Why choose JAGGAER?
- Complete procurement solution for businesses of all sizes.
- Strong supplier management and collaboration capabilities.
- Seamless ERP integration for efficient data flow.
Pricing:
- Contact for pricing
Ratings and Reviews:
- G2: 4.4/5 (27+ reviews)
- Capterra: 4.2/5 (2+ reviews)
Why is There a Need For Procurement Software?
In the years before the pandemic started, procurement experts already believed that the time was right for the procurement process to go digital. For years now, there have been hundreds of software and online tools released for procurement teams to use.
This type of software varies in design and function. These tools can be bought for a good price or can be developed by SaaS businesses that offer digital solutions for sourcing needs.
The need for procurement software has never been greater because of the recent health issues caused by the COVID-19 pandemic. Because most businesses are forced to close down their factories and warehouses, they also have no choice but to keep their working force assigned to the safety of their homes as well.
Procurement software allows a procurement team to continue the process; all it takes is an online connection for the team to connect, discuss, and carry out their duties.
What is the Advantageof using Procurement Software?
The problem with most procurement processes is that it will sometimes take you all day just to complete every step and process. Companies that still rely on paper are spending hours upon hours listing down every important information gathered from the series of talks with the suppliers. Not to mention the long list of paperwork that needs completing.
Finally, you have the need to get your superiors to sign your request for quotations and requests for information. Imagine how many days you have to wait or line up in his/her office all because your procurement process won’t move unless you get those signatures.
Imagine all those tasks done with just the simple click of a button.
Of course, these programs are only assisting the company with more than half of the actual procurement process. In the end, the procurement manager is still in charge of how the whole procurement system should go.
The only disadvantage with using procurement software is, perhaps, in the event of a power failure or hardware malfunction, the procurement team can’t use the procurement software. Then again, this problem can be easily solved.
Procurement Expert’s Advice on Procurement Software
For this article, we asked an experienced procurement expert to share her insights to help answer common questions about Procurement Software.
Faiza Iftikhar
Co-Founder, Procura
Pakistan
LinkedIn Profile: linkedin.com/in/faiza-iftikhar
1. Can you give us an example of how to use procurement software effectively?
- Select the right software.
- Ensure seamless data integration.
- Centralize supplier data.
- Analyze spending for cost reduction.
- Implement e-procurement.
- Manage contracts within the software.
- Utilize analytics for insights.
- Foster supplier collaboration.
- Monitor compliance.
- Continuously optimize processes for efficiency and savings.
2. What do most procurement professionals get wrong about using procurement tools?
Many procurement professionals underutilize procurement software, missing out on potential cost savings and efficiency improvements. Inadequate data integration and training are common pitfalls.
3. What tips can you give procurement professionals utilizing procurement tools?
For effective procurement software usage:
- Choose the right software.
- Ensure data quality.
- Train your team well.
- Integrate with existing systems.
- Utilize advanced features.
- Encourage supplier collaboration.
- Enforce compliance.
- Leverage analytics.
- Keep the software updated.
- Continuously improve processes.
Conclusion
In the evolving landscape of business, the adoption of procurement software has become not just a necessity but a strategic imperative. The aftermath of the COVID-19 pandemic has accelerated the digital transformation of procurement processes, leading to a surge in the use of diverse software solutions.
These tools not only streamline operations but also play a significant role in enabling remote work, fostering collaboration, and ensuring the continuity of procurement processes.
As businesses continue to navigate the challenges and opportunities in the digital era, the adoption of procurement software emerges as a transformative force, empowering organizations to stay agile, efficient, and responsive to the dynamic demands of the modern business landscape.
Frequentlyasked questions
What is procurement software?
Procurement software is a program designed to help procurement managers in the procurement of supplies and/or services.
How does Procurement Software benefit organizations?
Procurement software provides numerous advantages, including time savings, cost reduction, enhanced data accuracy, and improved supplier relationships. By centralizing procurement tasks, the software allows procurement teams to focus on strategic initiatives, like cost-saving opportunities, vendor negotiations, and compliance with procurement policies.
Can Procurement Software be customized for different industries?
Yes, most procurement software solutions are highly customizable and can be adapted to the specific needs of various industries, such as manufacturing, healthcare, retail, and IT. Many software platforms allow users to create custom workflows, data fields, and approval processes that align with industry-specific procurement requirements.
About the author
My name is Marijn Overvest, I’m the founder of Procurement Tactics. I have a deep passion for procurement, and I’ve upskilled over 200 procurement teams from all over the world. When I’m not working, I love running and cycling.
