8 Best Procurement Service Providers of 2025

What is a Procurement Service Provider?

A procurement service provider is a third-party firm or consultant who is hired to support the internal procurement departments. 

It has its own staffing and assists its clients with a variety of tasks. These include strategic planning, supplier collaboration, implementing best practices, strategic sourcing, and negotiation. 

Procurement service providers are effective and experienced third-party organizations that facilitate the relationship between buyers and suppliers. It works by utilizing an extensive database of dependable suppliers that have great performance records. 

8 Best Procurement Service Providers

For your procurement service needs, we have curated a few procurement service providers and consultant groups. Here are a few of them:

1. Procurement Tactics

LinkedIn: Procurement Tactics

Company Profile: 

Procurement Tactics is an educational platform dedicated to helping professionals and businesses enhance their procurement skills.

The team has over 20 years of experience in procurement and negotiations, including 7+ years within the commercial department of a large global retailer and 5+ years in online start-ups and business funding. Hence, enables us to deliver practical, results-driven training and consultancy service 

Services Offered: 

• Self-paced Online Courses (e.g. Procurement, Negotiation, AI, Supplier Relationship Management, etc.)
• Interactive Workshops and Boot Camps
• Consultation 

Reviews: 

Procurement Tactics is recognized for its structured learning paths and practical, results-driven approach. Users also appreciate its real-world procurement application and expert-led training sessions.

2. Bain & Company

LinkedIn: Bain & Company

Company Profile: 

Bain & Company is known as a global consultant. It has been operating for 48 years and continuously helps organizations define their own future. 

Bain & Company helps organizations identify and realize cost savings across all spend categories and procurement levers. 

Services Offered: 

• Consulting Services (such as Marketing, Strategy, Corporate Finance, Sustainability, Technology, Operations, Mergers and Acquisitions and more)

Reviews: 

Clients praise Bain & Company for their data-driven strategies, strong client relationships, and high-impact results in procurement transformation.

3. GEP

LinkedIn: GEP Worldwide

Company Profile: 

GEP is the leading provider of source-to-pay solutions in procurement due to its 20 years of industry experience. 

It offers users a single, cloud-native procurement platform to control all direct and indirect spending easily. 

The S2P procurement software of GEP offers end-to-end procurement functionalities with a comprehensive range of tools. 

Services Offered: 

• Consultation
• Managed Services/ Outsourcing
• Procurement Software Solutions

Reviews: 

Users highly rated GEP for their comprehensive service offerings, innovative technology, and strong category management capabilities.

4. Oracle

LinkedIn: Oracle

Company Profile: 

Oracle is a cloud technology company founded in 1977. It helps its clients innovate, unlock efficiencies, and become effective. 

Oracle has created the world’s first autonomous database designed to help organize and protect customer data. 

Its cloud procurement suite automates the procure-to-pay (P2P), strategic sourcing, and supplier management processes.

Services Offered: 

• Cloud Infrastructure
• Cloud Application 
• Database Solutions
• Consulting Services

Reviews: 

Users value Oracle’s robust functionality, scalability, and seamless integration with enterprise ERP systems.

5. Epicor Software

LinkedIn: Epicor

Company Profile: 

Epicor Software was founded in 1972 in Austin, Texas. It provides numerous services crucial for procurement functions such as supplier relationship management, data management, risk management, financial management, and more.

Epicore software solutions are designed to meet the needs of its customers and are responsive to the fast changes in the real world.

Services Offered: 

• ERP Software
• Supply Chain Management
• Consultation
• Other Tools/Solutions for Sales Management, Financial Management, Customer Relationship Management, and Human Resource Management

Reviews: 

Clients appreciate Epicor’s strong industry-specific ERP tools, user-friendly interface, and customizable solutions.

6. Coupa

LinkedIn: Coupa Software

Company Profile: 

Coupa empowers organizations with visibility and control to monitor their spending effectively. It is a cloud platform for business spend management. Its platform is designed to provide convenience and flexibility of access.

Services Offered: 

• Coupa Software

Reviews: 

Coupa is highly rated for its intuitive interface, flexibility, and real-time spend visibility.

7. SAP Ariba

LinkedIn: SAP

Company Profile: 

SAP Ariba was originally known as Ariba until its acquisition by SAP SE in 2012. It combines industry-leading cloud-based applications with the largest internet-based trading community to foster collaboration.

SAP Ariba helps companies digitize and simplify their entire procurement process through a single integrated platform in the cloud.

Services Offered: 

• Procurement Solutions

Reviews: 

Users appreciate SAP Ariba’s strong supplier network,  comprehensive features, and integration capabilities.

8. Deloitte

LinkedIn: Deloitte

Company Profile: 

Deloitte’s procurement and sourcing practices have a proven track record of tackling new challenges in the procurement industry, enabling its clients to maintain measurable and impactful results.

It helps its clients to face high-stakes challenges through customized solutions and experts using the latest technologies available in the market.

Services Offered: 

• Consultation
• Audit and Assurance
• Financial Advisory
• Risk Advisory
• Legal Advisory
• Tax Advisory and Transactions
• Managed Services 

Reviews: 

Clients commend Deloitte for their expert procurement consultants, customized solutions for enterprises,  strong focus on cost optimization, and extensive resources.

Steps in Selecting a Procurement Service Provider

You should keep in mind that selecting a procurement service provider is as tedious as your procurement processes.

Below are the steps you need to follow to get the best out of your procurement service provider needs:

1. Establish the level of your need

The procurement effort of an organization is as strong as the team or department behind them. 

You need to know what your procurement team is currently lacking. Additionally, you need to check if the skill sets of your employees in the procurement are sufficient. This is to ensure that your procurement process will work efficiently. 

You need to evaluate the strengths and weaknesses of the procurement team or department. This will enable you to see what skills and talents you need to fill to streamline your procurement process. 

2. Know your desired level of PSP involvement

Once you are done evaluating your needs, you will know the desired level of PSP involvement in your organization. This will still allow you to still oversee and control your overall procurement process. 

3. Consider offshore and onshore PSP

Outsourcing offshore makes sense for the finances of the organization. The global outsourcing industry is valued at $92.5 billion. 

A lot of administrative tasks that can be done remotely are offered overseas by professionals. While the practical aspects of procurement can be done by local onshore procurement service providers. 

4. Assess PSP affiliations

It is worth noting that some procurement service providers act like brokers that link buyers and sellers together. Due to this, they receive a commission on both parties by introducing partnerships in their service offerings. 

Sometimes, when the procurement service provider is involved in such dealings, there is a bias that surrounds it. You need to discuss the affiliation of the provider with your shortlisted candidates to effectively choose. 

Service Offerings and Work Process

Procurement service providers offer their service usually to companies with major relief and emergency projects in the economic sector. It can also offer its services to normal commercial transactions. 

International emergency aid and project-driven organizations employ them to source and distribute relief goods. All these services need to be provided rapidly and efficiently at the best price possible. 

A procurement service provider can provide e-procurement hosting, management services, vendor management, supplier risk assessment, and writing contracts. 

It is usually employed in the health, textiles, consumer goods, and agriculture sectors. 

Their services can include managing the whole end-to-end process of the project. Some firms include quality assurance, logistics, shipping, and management of all financial transactions. 

Reasons Why You Need a Procurement Service Provider

Procurement needs a strategic and tactical approach in order to run smoothly. Here are a few reasons why a procurement service provider is needed:

1. Brings onboard tactical labor

We all know that procurement is a strategic operation that requires careful planning and the use of best practices. This is because it needs to effectively meet its demands and keep spending at a minimum. 

Hiring a full-time expert is expensive on the part of start-up companies. Due to this, procurement service providers became a viable option. 

2. Provides supply chain management

Disruptions in the supply chain are still lingering because of the pandemic and the ongoing war between Ukraine and Russia. 

Due to this, it can affect the performance of an organization along the value chain which leads to costly delays. 

Procurement service providers help organizations by having technical expertise that is essential for smooth operations. Additionally, it negotiates well with suppliers. 

3. Analyze spending and suggest mitigation strategies

We all know that besides profitability, the other goal of businesses is to reduce their costs. According to Smallbizgenius, 59% of businesses that outsource services reduce their overall expenses. 

Procurement service providers can help analyze internal tail spend and formulate a customized cost-reduction solution. 

The Role of Procurement Service Providers

We all know that it is very expensive for organizations to maintain domain expertise in every category of spend. When this happens, procurement service providers come into the mind of the organization. 

Utilizing a procurement service provider avoids the difficulty of procurement infrastructure for non-strategic and non-core categories. Through this, it can provide a quick analysis of the organization’s spending. 

Additionally, it implements changes, negotiates with suppliers, and utilizes proven best practices in the procurement industry. 

If you have a good procurement service provider, it can become an extension of your existing procurement resources. 

Employing expert procurement service providers will cost less and deliver more efficient procurement services than what its procurement departments can offer.

Conclusion

In conclusion, the growing demand for procurement service providers is a response to challenging global market conditions and the struggle of many buyers to negotiate favorable deals.

By providing strategic planning, supplier collaboration, and leveraging an extensive supplier database, these service providers bridge the expertise gap for organizations, especially in non-core spending categories.

The benefits include cost-efficient procurement, quick spending analysis, and flexibility. Understanding these advantages equips organizations to determine when to leverage procurement service providers effectively.