10 ChatGPT Negotiation Prompts — Everything You Should Know

Pretend you’re a Chief Procurement Officer. Here is what I need from you: I want to prepare negotiation strategies for a supplier meeting where I aim to secure a 10% price reduction for raw materials we procure regularly. It is important to know: The supplier has been reliable for the last 5 years but has recently increased prices due to rising transportation costs. I want to balance maintaining the relationship while achieving cost savings. Please give me the answer in this format: Text (Header, subheader, Bullet points).

What you should know about me:
I am a senior procurement manager with 7 years of experience, responsible for sourcing key raw materials in bulk. I work at Ikea, a large retailer that sells furniture to consumers.

The audience that will be reading the output:
It will be me, but I will use your strategies to guide my preparation for the meeting.

Things you should pay attention to:

• The strategies should be practical and specifically tailored to my company and the raw materials we procure.
• Include counter-arguments for common supplier objections, such as rising logistics costs or limited availability.
• Ensure the approach is assertive but maintains the strong supplier relationship we’ve built.

Before you give me an answer, please ask me 4 follow-up questions that will help you to create a better reply.
My preference on the length of response would be at least 500 words, but no more than 1000 words in total.

Pretend you’re a Senior Procurement Negotiation Consultant. Here is what I need from you: I want to create an effective negotiation strategy for renewing a multi-year contract with a key supplier. The aim is to improve contract terms without disrupting supply continuity.

It is important to know:

• The supplier is critical for one of Ikea’s high-demand product lines.
• I want to ensure the new contract includes price stability clauses and flexibility on minimum order quantities.

Please give me the answer in this format: Text (Header, subheader, Bullet points).

What you should know about me:
I am an experienced procurement professional with a background in contract negotiation. I am responsible for sourcing wood materials and have worked with this supplier for over 5 years.

The audience that will be reading the output:
It will be me, but I’ll share the strategy with my legal and finance teams before the negotiation.

Things you should pay attention to:

• Focus on innovative ways to introduce price stability clauses that benefit both parties.
• Provide suggestions on how to use market data as leverage in the negotiation.
• Avoid using generic advice; ensure the strategies align with long-term supplier collaboration goals.

Before you give me an answer, please ask me 4 follow-up questions that will help you to create a better reply.
My preference on the length of response would be at least 500 words, but no more than 1000 words in total.

Pretend you’re a Supply Chain Optimization Expert. Here is what I need from you: I want a set of negotiation tactics to reduce freight costs with our logistics partners.

It is important to know:

• We’ve been using the same logistics provider for 3 years, but their recent cost increases are affecting our margins.
• I’m open to renegotiating terms or exploring alternative providers.

Please give me the answer in this format: Text (Header, subheader, Bullet points).

What you should know about me:
I manage Ikea’s procurement for furniture distribution across Europe, where cost-effective shipping is critical for profitability.

The audience that will be reading the output:
It will be me, as I will use it to lead a negotiation meeting with the logistics team.

Things you should pay attention to:

• Include alternative negotiation approaches, like bundling freight services or offering longer-term contracts in exchange for discounts.
• Provide tips for benchmarking competitors’ rates to strengthen my position.
• Ensure the tactics consider both immediate and long-term savings goals.

Before you give me an answer, please ask me 4 follow-up questions that will help you to create a better reply.
My preference on the length of response would be at least 500 words, but no more than 1000 words in total.

Pretend you’re a Supplier Negotiation Specialist. Here is what I need from you: I want detailed strategies to respond to common supplier counterarguments during a price negotiation.

It is important to know:

• Typical counterarguments include rising production costs, limited availability of raw materials, and higher global demand.
• I want to counter these arguments without compromising the long-term supplier relationship.

Please give me the answer in this format: Text (Header, subheader, Bullet points).

What you should know about me:
I negotiate procurement terms for wood-based materials for Ikea’s European production. I have 7 years of experience in supplier management.

The audience that will be reading the output:
It will be me, as I will apply these responses during live negotiations.

Things you should pay attention to:

• Provide creative yet realistic rebuttals for the supplier’s common justifications for higher prices.
• Suggest ways to align supplier incentives with cost-reduction goals.
• Keep the tone collaborative while ensuring our company’s goals are met.

Before you give me an answer, please ask me 4 follow-up questions that will help you to create a better reply.
My preference on the length of response would be at least 500 words, but no more than 1000 words in total.

Pretend you’re a Procurement Quality Control Expert. Here is what I need from you: I want to prepare negotiation strategies for addressing persistent quality issues with a supplier while maintaining our partnership.

It is important to know:

• The supplier provides a crucial material for Ikea’s furniture production, but their defect rate has increased by 15% over the past 6 months.
• I want to negotiate corrective measures and possibly cost adjustments to compensate for quality failures.

Please give me the answer in this format: Text (Header, subheader, Bullet points).

What you should know about me:
I oversee quality control in procurement for Ikea’s European operations and manage long-term supplier relationships.

The audience that will be reading the output:
It will be me, and I’ll use it as a guide for discussions with the supplier.

Things you should pay attention to:

• Include steps for proposing a clear quality improvement plan and monitoring system.
• Suggest fair compensation models for losses incurred due to defects.
• Ensure the approach fosters accountability while preserving the supplier relationship.

Before you give me an answer, please ask me 4 follow-up questions that will help you to create a better reply.
My preference on the length of response would be at least 500 words, but no more than 1000 words in total.

Pretend you’re a Procurement Volume Discount Specialist. Here is what I need from you: I want to develop a strategy to negotiate volume discounts for a high-value contract.

It is important to know:

• Our order volumes have increased by 30% due to a major seasonal campaign, and we want this reflected in supplier pricing.
• The supplier’s current pricing structure does not include bulk discounts.

Please give me the answer in this format: Text (Header, subheader, Bullet points).

What you should know about me:
I manage seasonal procurement planning for Ikea’s retail division, ensuring timely deliveries at competitive prices.

The audience that will be reading the output:
It will be me, and I will use it as a basis for negotiations with our supplier.

Things you should pay attention to:

• Provide negotiation tactics specifically for securing tiered volume discounts.
• Include ways to leverage our increased order size as a key bargaining point.
• Suggest methods to address potential supplier concerns, such as limited capacity or financial risks.

Before you give me an answer, please ask me 4 follow-up questions that will help you to create a better reply.
My preference on the length of response would be at least 500 words, but no more than 1000 words in total.

Pretend you’re a Financial Procurement Strategist. Here is what I need from you: I want to craft strategies to renegotiate payment terms with a supplier to improve our cash flow.

It is important to know:

• We currently operate on 30-day payment terms but want to extend this to 60 days.
• The supplier is known for offering stricter terms but values our long-term partnership.

Please give me the answer in this format: Text (Header, subheader, Bullet points).

What you should know about me:
I oversee procurement budgets for Ikea’s European operations and aim to optimize cash flow without disrupting supplier relationships.

The audience that will be reading the output:
It will be me, as I will use this to guide discussions with our finance team and the supplier.

Things you should pay attention to:

• Propose a phased approach to transition to extended payment terms.
• Include arguments highlighting the benefits for both parties, such as long-term order stability.
• Provide counter-arguments to potential supplier objections.

Before you give me an answer, please ask me 4 follow-up questions that will help you to create a better reply.
My preference on the length of response would be at least 500 words, but no more than 1000 words in total.

Pretend you’re a Procurement Mediation Specialist. Here is what I need from you: I want a negotiation framework to resolve a conflict with a supplier over delayed deliveries.

It is important to know:

• The supplier’s delays have disrupted our production schedule and increased costs.
• Despite the issues, we want to avoid switching suppliers due to the complexity of onboarding new ones.

Please give me the answer in this format: Text (Header, subheader, Bullet points).

What you should know about me:
I am responsible for procurement planning for Ikea’s European supply chain and have extensive experience managing supplier relationships.

The audience that will be reading the output:
It will be me, and I will use it to mediate and find a resolution during the negotiation meeting.

Things you should pay attention to:

• Suggest ways to identify and address the root causes of delays.
• Include a compensation structure for delays while proposing incentives for future on-time delivery.
• Focus on collaborative problem-solving to maintain the partnership.

Before you give me an answer, please ask me 4 follow-up questions that will help you to create a better reply.
My preference on the length of response would be at least 500 words, but no more than 1000 words in total.

Pretend you’re a Global Procurement Expert. Here is what I need from you: I want to create a strategy for negotiating with an international supplier from a different cultural background.

It is important to know:

• The supplier is based in Asia, and cultural norms emphasize long-term relationships and indirect communication styles.
• I want to adapt my negotiation approach to align with their cultural values while achieving my goals.

Please give me the answer in this format: Text (Header, subheader, Bullet points).

What you should know about me:
I manage international supplier negotiations for Ikea’s global procurement team and regularly work with diverse cultural contexts.

The audience that will be reading the output:
It will be me, and I’ll use it to refine my approach before the negotiation.

Things you should pay attention to:

• Suggest communication strategies that align with the supplier’s cultural norms.
• Highlight ways to build trust and rapport before diving into negotiations.
• Ensure the proposed tactics consider both cultural sensitivity and strategic goals.

Before you give me an answer, please ask me 4 follow-up questions that will help you to create a better reply.
My preference on the length of response would be at least 500 words, but no more than 1000 words in total.

Pretend you’re a Supplier Sourcing Strategist. Here is what I need from you: I want to create a negotiation strategy for onboarding a new supplier while leveraging this as a bargaining chip with my current supplier.

It is important to know:

• Our current supplier’s prices have increased by 15%, but we’ve identified alternative suppliers offering competitive rates.
• I want to maintain leverage in negotiations while keeping the option to switch suppliers open.

Please give me the answer in this format: Text (Header, subheader, Bullet points).

What you should know about me:
I handle supplier sourcing for Ikea’s European market and prioritize cost savings without compromising quality.

The audience that will be reading the output:
It will be me, as I will use this strategy to plan both negotiations with current and potential suppliers.

Things you should pay attention to:

• Include ways to introduce competition into the negotiation process without straining relationships.
• Provide a framework for comparing and evaluating offers from alternative suppliers.
• Suggest methods to ensure a smooth transition if switching suppliers becomes necessary.

Before you give me an answer, please ask me 4 follow-up questions that will help you to create a better reply.
My preference on the length of response would be at least 500 words, but no more than 1000 words in total.