Written by Marijn Overvest | Reviewed by Sjoed Goedhart | Fact Checked by Ruud Emonds | Our editorial policy
10 ChatGPT Negotiation Prompts — Everything You Should Know

As taught in the Artificial Intelligence in Procurement Course / ★★★★★ 4.9 rating
What are ChatGPT Negotiation Prompts?
- ChatGPT negotiation prompts are generated instructions given to the ChatGPT AI Model to assist in the negotiation process.
- The ChatGPT negotiation prompts are used to develop negotiation strategies, craft value propositions, and anticipate counterarguments.
- ChatGPT negotiation prompts helps negotiators to enhance their preparation, and potentially achieve more favorable outcomes in their negotiations.
10 ChatGPT Negotiation Prompts You Can Use
Prompt 1: Negotiating Supplier Price Reductions
Pretend you’re a Chief Procurement Officer. Here is what I need from you: I want to prepare negotiation strategies for a supplier meeting where I aim to secure a 10% price reduction for raw materials we procure regularly. It is important to know: The supplier has been reliable for the last 5 years but has recently increased prices due to rising transportation costs. I want to balance maintaining the relationship while achieving cost savings. Please give me the answer in this format: Text (Header, subheader, Bullet points).
What you should know about me:
I am a senior procurement manager with 7 years of experience, responsible for sourcing key raw materials in bulk. I work at Ikea, a large retailer that sells furniture to consumers.
The audience that will be reading the output:
It will be me, but I will use your strategies to guide my preparation for the meeting.
Things you should pay attention to:
- The strategies should be practical and specifically tailored to my company and the raw materials we procure.
- Include counter-arguments for common supplier objections, such as rising logistics costs or limited availability.
- Ensure the approach is assertive but maintains the strong supplier relationship we’ve built.
Before you give me an answer, please ask me 4 follow-up questions that will help you to create a better reply.
My preference on the length of response would be at least 500 words, but no more than 1000 words in total.
Prompt 2: Preparing for Multi-Year Contract Renewal
Pretend you’re a Senior Procurement Negotiation Consultant. Here is what I need from you: I want to create an effective negotiation strategy for renewing a multi-year contract with a key supplier. The aim is to improve contract terms without disrupting supply continuity.
It is important to know:
- The supplier is critical for one of Ikea’s high-demand product lines.
- I want to ensure the new contract includes price stability clauses and flexibility on minimum order quantities.
Please give me the answer in this format: Text (Header, subheader, Bullet points).
What you should know about me:
I am an experienced procurement professional with a background in contract negotiation. I am responsible for sourcing wood materials and have worked with this supplier for over 5 years.
The audience that will be reading the output:
It will be me, but I’ll share the strategy with my legal and finance teams before the negotiation.
Things you should pay attention to:
- Focus on innovative ways to introduce price stability clauses that benefit both parties.
- Provide suggestions on how to use market data as leverage in the negotiation.
- Avoid using generic advice; ensure the strategies align with long-term supplier collaboration goals.
Before you give me an answer, please ask me 4 follow-up questions that will help you to create a better reply.
My preference on the length of response would be at least 500 words, but no more than 1000 words in total.
Prompt 3: Negotiating Freight Costs with Logistics Providers
Pretend you’re a Supply Chain Optimization Expert. Here is what I need from you: I want a set of negotiation tactics to reduce freight costs with our logistics partners.
It is important to know:
- We’ve been using the same logistics provider for 3 years, but their recent cost increases are affecting our margins.
- I’m open to renegotiating terms or exploring alternative providers.
Please give me the answer in this format: Text (Header, subheader, Bullet points).
What you should know about me:
I manage Ikea’s procurement for furniture distribution across Europe, where cost-effective shipping is critical for profitability.
The audience that will be reading the output:
It will be me, as I will use it to lead a negotiation meeting with the logistics team.
Things you should pay attention to:
- Include alternative negotiation approaches, like bundling freight services or offering longer-term contracts in exchange for discounts.
- Provide tips for benchmarking competitors’ rates to strengthen my position.
- Ensure the tactics consider both immediate and long-term savings goals.
Before you give me an answer, please ask me 4 follow-up questions that will help you to create a better reply.
My preference on the length of response would be at least 500 words, but no more than 1000 words in total.
Prompt 4: Handling Tough Supplier Counterarguments
Pretend you’re a Supplier Negotiation Specialist. Here is what I need from you: I want detailed strategies to respond to common supplier counterarguments during a price negotiation.
It is important to know:
- Typical counterarguments include rising production costs, limited availability of raw materials, and higher global demand.
- I want to counter these arguments without compromising the long-term supplier relationship.
Please give me the answer in this format: Text (Header, subheader, Bullet points).
What you should know about me:
I negotiate procurement terms for wood-based materials for Ikea’s European production. I have 7 years of experience in supplier management.
The audience that will be reading the output:
It will be me, as I will apply these responses during live negotiations.
Things you should pay attention to:
- Provide creative yet realistic rebuttals for the supplier’s common justifications for higher prices.
- Suggest ways to align supplier incentives with cost-reduction goals.
- Keep the tone collaborative while ensuring our company’s goals are met.
Before you give me an answer, please ask me 4 follow-up questions that will help you to create a better reply.
My preference on the length of response would be at least 500 words, but no more than 1000 words in total.
Prompt 5: Resolving Quality Issues with a Supplier
Pretend you’re a Procurement Quality Control Expert. Here is what I need from you: I want to prepare negotiation strategies for addressing persistent quality issues with a supplier while maintaining our partnership.
It is important to know:
- The supplier provides a crucial material for Ikea’s furniture production, but their defect rate has increased by 15% over the past 6 months.
- I want to negotiate corrective measures and possibly cost adjustments to compensate for quality failures.
Please give me the answer in this format: Text (Header, subheader, Bullet points).
What you should know about me:
I oversee quality control in procurement for Ikea’s European operations and manage long-term supplier relationships.
The audience that will be reading the output:
It will be me, and I’ll use it as a guide for discussions with the supplier.
Things you should pay attention to:
- Include steps for proposing a clear quality improvement plan and monitoring system.
- Suggest fair compensation models for losses incurred due to defects.
- Ensure the approach fosters accountability while preserving the supplier relationship.
Before you give me an answer, please ask me 4 follow-up questions that will help you to create a better reply.
My preference on the length of response would be at least 500 words, but no more than 1000 words in total.
Prompt 6: Securing Discounts for Bulk Purchases
Pretend you’re a Procurement Volume Discount Specialist. Here is what I need from you: I want to develop a strategy to negotiate volume discounts for a high-value contract.
It is important to know:
- Our order volumes have increased by 30% due to a major seasonal campaign, and we want this reflected in supplier pricing.
- The supplier’s current pricing structure does not include bulk discounts.
Please give me the answer in this format: Text (Header, subheader, Bullet points).
What you should know about me:
I manage seasonal procurement planning for Ikea’s retail division, ensuring timely deliveries at competitive prices.
The audience that will be reading the output:
It will be me, and I will use it as a basis for negotiations with our supplier.
Things you should pay attention to:
- Provide negotiation tactics specifically for securing tiered volume discounts.
- Include ways to leverage our increased order size as a key bargaining point.
- Suggest methods to address potential supplier concerns, such as limited capacity or financial risks.
Before you give me an answer, please ask me 4 follow-up questions that will help you to create a better reply.
My preference on the length of response would be at least 500 words, but no more than 1000 words in total.
Prompt 7: Negotiating Payment Terms with Suppliers
Pretend you’re a Financial Procurement Strategist. Here is what I need from you: I want to craft strategies to renegotiate payment terms with a supplier to improve our cash flow.
It is important to know:
- We currently operate on 30-day payment terms but want to extend this to 60 days.
- The supplier is known for offering stricter terms but values our long-term partnership.
Please give me the answer in this format: Text (Header, subheader, Bullet points).
What you should know about me:
I oversee procurement budgets for Ikea’s European operations and aim to optimize cash flow without disrupting supplier relationships.
The audience that will be reading the output:
It will be me, as I will use this to guide discussions with our finance team and the supplier.
Things you should pay attention to:
- Propose a phased approach to transition to extended payment terms.
- Include arguments highlighting the benefits for both parties, such as long-term order stability.
- Provide counter-arguments to potential supplier objections.
Before you give me an answer, please ask me 4 follow-up questions that will help you to create a better reply.
My preference on the length of response would be at least 500 words, but no more than 1000 words in total.
Prompt 8: Conflict Resolution with a Difficult Supplier
Pretend you’re a Procurement Mediation Specialist. Here is what I need from you: I want a negotiation framework to resolve a conflict with a supplier over delayed deliveries.
It is important to know:
- The supplier’s delays have disrupted our production schedule and increased costs.
- Despite the issues, we want to avoid switching suppliers due to the complexity of onboarding new ones.
Please give me the answer in this format: Text (Header, subheader, Bullet points).
What you should know about me:
I am responsible for procurement planning for Ikea’s European supply chain and have extensive experience managing supplier relationships.
The audience that will be reading the output:
It will be me, and I will use it to mediate and find a resolution during the negotiation meeting.
Things you should pay attention to:
- Suggest ways to identify and address the root causes of delays.
- Include a compensation structure for delays while proposing incentives for future on-time delivery.
- Focus on collaborative problem-solving to maintain the partnership.
Before you give me an answer, please ask me 4 follow-up questions that will help you to create a better reply.
My preference on the length of response would be at least 500 words, but no more than 1000 words in total.
Prompt 9: Preparing for Cross-Cultural Supplier Negotiations
Pretend you’re a Global Procurement Expert. Here is what I need from you: I want to create a strategy for negotiating with an international supplier from a different cultural background.
It is important to know:
- The supplier is based in Asia, and cultural norms emphasize long-term relationships and indirect communication styles.
- I want to adapt my negotiation approach to align with their cultural values while achieving my goals.
Please give me the answer in this format: Text (Header, subheader, Bullet points).
What you should know about me:
I manage international supplier negotiations for Ikea’s global procurement team and regularly work with diverse cultural contexts.
The audience that will be reading the output:
It will be me, and I’ll use it to refine my approach before the negotiation.
Things you should pay attention to:
- Suggest communication strategies that align with the supplier’s cultural norms.
- Highlight ways to build trust and rapport before diving into negotiations.
- Ensure the proposed tactics consider both cultural sensitivity and strategic goals.
Before you give me an answer, please ask me 4 follow-up questions that will help you to create a better reply.
My preference on the length of response would be at least 500 words, but no more than 1000 words in total.
Prompt 10: Negotiating with Alternative Suppliers
Pretend you’re a Supplier Sourcing Strategist. Here is what I need from you: I want to create a negotiation strategy for onboarding a new supplier while leveraging this as a bargaining chip with my current supplier.
It is important to know:
- Our current supplier’s prices have increased by 15%, but we’ve identified alternative suppliers offering competitive rates.
- I want to maintain leverage in negotiations while keeping the option to switch suppliers open.
Please give me the answer in this format: Text (Header, subheader, Bullet points).
What you should know about me:
I handle supplier sourcing for Ikea’s European market and prioritize cost savings without compromising quality.
The audience that will be reading the output:
It will be me, as I will use this strategy to plan both negotiations with current and potential suppliers.
Things you should pay attention to:
- Include ways to introduce competition into the negotiation process without straining relationships.
- Provide a framework for comparing and evaluating offers from alternative suppliers.
- Suggest methods to ensure a smooth transition if switching suppliers becomes necessary.
Before you give me an answer, please ask me 4 follow-up questions that will help you to create a better reply.
My preference on the length of response would be at least 500 words, but no more than 1000 words in total.
The Role of ChatGPT in Negotiation
AI is increasingly being used in various fields. Although this technology is new, things are changing fast. So, how can ChatGPT assist in negotiations?
ChatGPT can help with a variety of tasks, such as researching the other party, preparing and organizing information for the negotiation, and developing negotiation goals.
Additionally, ChatGPT can provide insights into the other party’s needs and interests, which can help inform your negotiation strategy.
The benefits of using ChatGPT in negotiation are numerous. ChatGPT can provide a fresh perspective on the negotiation, as it can analyze data and provide insights that you may not have considered.
Additionally, ChatGPT can simulate human conversation, which can help you prepare for the negotiation and anticipate the other party’s responses
The Impact of ChatGPT in Negotiation
As ChatGPT continues to become popular, its impact in negotiation cannot be denied, especially how it helps negotiation professionals in their field of work.
Its ability to analyze data and provide insights into the opposing party’s needs and interests can help negotiators make more informed decisions and develop effective strategies.
By researching the opposing party, ChatGPT can provide negotiators with valuable information about their interests, priorities, and potential strengths and weaknesses. This knowledge can be used to develop a negotiation strategy that is more likely to result in a favorable outcome.
ChatGPT can also assist in the preparation and organization of information for negotiations. By analyzing data and identifying key points, it can help negotiators prioritize their arguments and develop a clear and concise presentation of their position.
Additionally, ChatGPT’s ability to simulate human conversation can be useful in helping negotiators practice their negotiation skills and anticipate potential responses from the opposing party. This can help negotiators feel more confident and better prepared for the negotiation process.
Overall, ChatGPT has the potential to enhance the negotiation process by providing valuable insights and assisting with preparation and organization. Its impact will depend on how you utilize it and the degree to which it can accurately analyze and interpret data.
How to Use ChatGPT: The Art of Prompts
Before anything else, let us first answer this question: what is a prompt? Simply put, prompts are statements or questions that are designed to generate a specific response or action.
Being able to write good prompts will drastically increase the quality of the ChatGPT output. Here are some tips that will help you make a good prompt:
1. Start with an action word
Do you want ChatGPT to create something for you? Then always start your ChatGPT prompt with action words like Create, Write, Make, and Generate instead of starting with “Can you”.
2. Talk to the AI like you would talk to a person
When we say talk to it like a person, we mean talk to it like you would a co-worker or team member.
If that is hard to do, give it a name. Alexa is taken, so maybe think of it as “John”. This helps because when you talk to John, you might include conversational details, little anecdotes that give your story texture, a variety of possibilities, and more.
When talking to a person, it would be natural to expect someone to miss your point initially and require clarification.
It would be natural for someone you are talking to veer away from the topic at hand and need to be wrangled back on topic.
It would be natural to fill in the backstory and ask complex questions, and it would also be natural to have to dig in, restating some of those questions based on the answers you got back.
All of this is how you should talk to ChatGPT.
3. Set the stage and provide context, and be as specific as possible
Writing a ChatGPT prompt is more than just asking a one-sentence question. It often involves providing relevant background information to set the context of the query.
For instance, you want to prepare for a negotiation with a supplier you’ve been working with for 15 years.
You could ask ChatGPT:
“How to prepare for my negotiation with a supplier I’ve been working with for 15 years?”
But you will get a far more nuanced answer if, instead, you tell it that you have had a great working relationship the first 13 years, but that the supplier has been dropping in quality the past 2 years. You can also mention that there are new competing suppliers on the rise that could easily replace your current supplier
The answers you get will be more focused on your needs. Do you see how you are giving the AI much more information with which to provide you with a more focused and helpful answer?
4. Tell it to assume an identity or profession
One of ChatGPT’s coolest features is that it can write from the point of view of a specific person or profession. Depending on the industry you work in, this can help you to get a better understanding of specific topics.
Here are 3 fun prompts you can drop into ChatGPT to see how this works:
- From the point of view of its product manager, describe the Apple iPhone 14.
- From the point of view of an adult child caring for an elderly parent, describe the Apple iPhone 14
- From the point of view of a journalist, describe the Apple iPhone 14.
5. Do not hesitate to refine
When you ask a coworker for a report, and you are unhappy with some details of the report, you might let it slip. With ChatGPT, there is no reason to do this. Actually, refining your prompts does not take a lot of time, but it can increase the results of the output significantly.
6. Include the length of the response
ChatGPT does not know if you want a crisp two lines response or a comprehensive paragraph for your prompt. To avoid confusion and regenerations, it is good to specify the response length in the prompt.
ChatGPT will retain its awareness of previous conversations as long as the current page is open. If you leave that page, it will lose awareness.
To be clear, ChatGPT will also sometimes lose the thread of the conversation “just because,” so be aware you may need to start over from time to time. Similarly, opening a new page will start the discussion with fresh responses.
Answers over about 500 words sometimes break down. Be sure to specify the length of the response you want.
You can correct and clarify prompts based on how the AI answered previously. If it is misinterpreting you, you may be able to just tell it what it missed and continue on.
7. Rephrase questions if it doesn’t want to answer what you’re asking
Use personas to generate answers that it might not otherwise want to give. If you want sources cited, tell it to support or justify its answers.
8. Keep experimenting
Sometimes, ChatGPT just fails. Keep trying, but also be willing to give up and move on to other tools. It is not perfect yet.
Additionally, use follow-up questions to dig deeper into the responses and uncover additional insights. Follow-up questions are a powerful tool for gathering more detailed and specific information.
Pro Tip: Don’t just write prompts—build prompt frameworks. Document your best-performing prompts by category (e.g., negotiation, supplier communication) so you can refine and reuse them for consistent results.
⭢ You’ll learn how to master this skill—and unlock AI’s full potential—in our ChatGPT & AI in Procurement Course.
Examples of Good and Bad Prompts
Here are some examples of prompts to help you distinguish a good prompt from a bad one:
Example 1:
Good Prompt:
[Describe the negotiation situation, your interests, your goals, the company you’re negotiating with, their interests, their goals, and what you want to get out of the negotiation] “Can you describe 3 possible negotiation strategies my negotiation counterpart will likely use? And for each one, describe how I should counter it.”
Poor Prompt:
“Can you tell me how you can help me negotiate better?”
In this example, the poor prompt is too vague and does not provide specific guidance on what type of assistance is being sought. The good prompt, on the other hand, is specific and contains specific details on the context of your question.
Example 2:
Good Prompt:
[Describe the negotiation situation, your interests, your goals, the company you’re negotiating with, their interests, their goals, and what you want to get out of the negotiation. Paste the offer you received] “What counteroffer can I send to achieve my negotiation goals? “
Poor Prompt:
“How should I pitch my counteroffer?”
Here, the poor prompt is too general and does not provide specific guidance on what type of tips are being sought. It may provide a broad or general response that does not address the specific needs of the person asking the question. The good prompt, however, is specific and focused on a particular aspect of negotiation.
Bonus Prompts to Try in Your Negotiations
1. Create a negotiation strategy
[Describe the negotiation situation, your interests, your goals, the company you’re negotiating with, their interests, their goals, and your intended strategy]
What negotiation strategy would you advise me, based on the information above?
For example:
2. Identify blind spots in your negotiation strategy
[Describe the negotiation situation, your interests, your goals, the company you’re negotiating with, their interests, their goals, and the negotiation strategy you created in step 1]
Identify potential weaknesses or blind spots in my negotiation strategy.
3. Prepare for every scenario
Based on the information in step 1 and 2. Can you describe 3 different scenarios of how this negotiation might go?
What are the possible risks in every scenario? And what can I do to minimize the risks?
4. Analyze your negotiation counterpart
[Describe the negotiation situation, anonymously describe the communication you’ve received from your negotiation counterpart]
Based on this information, and the information in steps 1-4: Help me analyze the other party’s negotiation style and preferences.
5. Predict negotiation strategies of your counterpart
[Describe the negotiation situation, anonymously describe the communication you’ve received from your negotiation counterpart]
Help me analyze the other party’s negotiation style and preferences.
6. Practice your negotiation
[Describe the negotiation situation, anonymously describe the communication you’ve received from your negotiation counterpart]
Help me analyze the other party’s negotiation style and preferences.
7. Collect crucial information during a negotiation
[Describe the negotiation situation, your interests, your goals, the company you’re negotiating with, their interests, their goals, and what you want to get out of the negotiation]
Which open-ended questions can I ask to get more insights about their position in this negotiation?
8. Follow up
[Describe the negotiation situation, your interests, your goals, the company you’re negotiating with, their interests, their goals, and what you want to get out of the negotiation]
Which open-ended questions can I ask to get more insights about their position in this negotiation?
9. Analyze a proposal
[Describe the negotiation situation, your interests, your goals, the company you’re negotiating with, their interests, their goals, and what you want to get out of the negotiation. Anonymously paste the proposal you received]
Suggest ways to evaluate this proposal and identify areas for negotiation.
10. Counter the proposal
[Describe the negotiation situation, your interests, your goals, the company you’re negotiating with, their interests, their goals, and what you want to get out of the negotiation. Anonymously paste the offer you received]
Help me develop a counter-proposal that addresses both parties’ interests.
Procurement Expert’s Advice on Negotiation Prompts
For this article, we asked an experienced procurement expert to share her insights to help answer common questions about ChatGPT negotiation prompts.
Faiza Iftikhar
Co-Founder, Procura
Pakistan
LinkedIn Profile: linkedin.com/in/faiza-iftikhar
1. Can you give us examples of how you utilized ChatGPT prompts for negotiation? If not yet utilized, an example of how chatGPT can be used in negotiation?
“ChatGPT can assist in negotiations by providing information, drafting proposals, role-playing, translating languages, and clarifying complex concepts to enhance negotiation strategies.“
2. What tips can you give them about negotiation prompts for chatGPT?
- Be Clear: Specify the negotiation context, goals, and any key information.
- Ask Open-Ended Questions: Encourage detailed responses.
- Use Hypotheticals: Seek creative solutions or explore alternative scenarios.
- Test Responses: Experiment with different prompts to find the most effective ones.
- Consider Ethical Boundaries: Ensure that prompts align with ethical standards in negotiation.
- Review and Edit: Carefully review ChatGPT’s responses and refine them as needed for clarity and relevance.
3. What do most people get wrong about negotiation prompts?
“One common mistake people make with negotiation prompts is assuming that the AI, like ChatGPT, fully understands the nuances and complexities of their specific negotiation context. In reality, the AI relies on the information provided in the prompt and may not grasp unspoken details or the emotional aspects of negotiation. It’s crucial to be explicit and provide all necessary context to receive relevant and accurate responses. Additionally, people sometimes expect AI to make decisions for them, but it should be used as a tool to assist in decision-making rather than a substitute for human judgment.”
Conclusion
ChatGPT plays a significant role in enhancing the negotiation process by helping professionals research, organize information, and develop strategies. It provides insights into the other party’s needs, enabling informed decisions and effective approaches.
By simulating conversations, ChatGPT prepares negotiators to anticipate responses and approach discussions confidently. Crafting prompts with clear context, action words, and role assumptions is crucial for maximizing its potential.
With refined prompts and experimentation, professionals can use ChatGPT to analyze counterparts, build strategies, and achieve better outcomes. Embracing this technology empowers negotiators to gain insights and improve their strategic edge.
I have created a free-to-download, ChatGPT negotiation toolkit template. It includes a PDF file that contains prompts that can help you in your negotiation preparation process. I even created a video explaining how to use the templates.
Frequently asked questions
What are the benefits of using ChatGPT in negotiation?
ChatGPT provides fresh perspectives, insights, and can simulate human conversation for better preparation.
What is the impact of ChatGPT in negotiation?
ChatGPT helps negotiators make informed decisions, develop effective strategies, and gather valuable information about the other party.
How should prompts be written for ChatGPT?
Start with action words, talk to it like a person, provide specific context, and consider assuming an identity or profession.
About the author
My name is Marijn Overvest, I’m the founder of Procurement Tactics. I have a deep passion for procurement, and I’ve upskilled over 200 procurement teams from all over the world. When I’m not working, I love running and cycling.