Written by Marijn Overvest | Reviewed by Sjoerd Goedhart
Fact Checked by Ruud Emonds | Our editorial policy
Sole Sourcing — Everything A Procurement Professional Should Know
What is sole sourcing?
- Sole sourcing refers to the practice of purchasing supplies or products from one supplier.
- Sole sourcing is often the preferred choice for new companies as it is easier to manage and maintain a positive relationship with a single supplier for all your supply needs.
- Sole sourcing strengthens supplier relations and provides better control over supplies.
What is Sole Sourcing?
Sole sourcing is the old concept of buying all supplies and materials from a single supplier. Simply put, you or your company won’t take any other supplies apart from one supplier.
Contrary to what most experts believe, sole sourcing is pretty much the same as single sourcing. It really doesn’t take rocket science to know that particular information, right?
Its counterpart is multi-sourcing, the process of sourcing materials from other sources in the world or area. With seemingly infinite production options for most industries, multiple sourcing is a strategy that currently needs a huge pool of suppliers to satisfy business needs.
Simply put, sole sourcing is the best choice for starting companies. Whether you want to get your supplies from one local store only or you want to direct your budget into the procurement of goods from only one supplier abroad, it is far easier to record and maintain good relations with a supplier if your company is only getting its supplies from one source only.
Examples of Sole Sourcing
Because the concept is already understandable, putting examples in this article should give you a much clearer picture of how sole sourcing works.
In short, it’s all about buying one particular brand or buying from one store or company only for your procurement supplies:
- If your company needs to buy good laptops and you have all decided to purchase Sony laptops, then obviously Sony is your single-sourcing.
- Toshiba is one of the most popular brands in the world. Toshiba Electronics has decided to go with Asyst Technologies Inc as its single product sourcing for fab production in 300mm fab.
The Advantages and Disadvantages of Sole Sourcing
Like almost all concepts in procurement, sole sourcing also has its advantages and disadvantages. Let’s look at the table indicated below:
How to Do Sole Sourcing?
Businesses get superior pricing by routing higher volume orders to a single vendor. Because of this, timing buys and planning quantities will always be an effective strategy to drive margins.
As our global economy continues to face disruptions, new suppliers are popping up to take innovative approaches to produce the products you sell. Continuing with the same suppliers for decades will let you lose out on other alternative suppliers who make the same quality product faster and at a lower cost.
Transparent annual cost/benefit analysis is the best way to optimize single-sourcing post-pandemic. Whether your business has been purchasing from the same vendor for one year or 100 years, at the end of each buying season, it is critical to conduct two types of evaluations:
- Ways to drive superior margins/product quality with existing suppliers
- Ways to drive superior margins/product quality with new suppliers around the globe
When conducting these evaluations, it is essential to share your actual target prices with new suppliers, and approximate current margins, costs, and weaknesses with your existing supply chain partnership. While doing this, simultaneously request that your active vendors evaluate their processes and pricing to determine if their offering can be more competitive. If you are displeased with the pricing, turnaround times, and capacity your current vendors offer, be forthcoming.
Good vendor relationships thrive from honesty. Transparency and being proactive about seeking annual improved efficiency even when sticking with your current vendor will enable you to optimize your single-sourcing strategy.
Conclusion
Sole sourcing is a fundamental concept in procurement that involves obtaining all supplies and materials from a single supplier.
The advantages include strengthened supplier relations and better control over supplies, while the disadvantages include potential risks due to supplier closures, as seen during the COVID-19 pandemic.
The article emphasizes that sole sourcing remains a viable option, especially for small businesses aiming for growth. It discusses the importance of transparent cost/benefit analysis for optimizing single-sourcing post-pandemic and encourages businesses to evaluate both existing and potential suppliers regularly for superior margins and product quality.
Frequentlyasked questions
What is sole sourcing?
Sole sourcing is the process of buying supplies or products from one store or brand only.
Is sole sourcing effective?
Sole sourcing is effective for companies that are trying to grow and expand by concentrating their resources on getting from one source only.
Who is in charge of sole sourcing?
It is often the sourcing manager who takes care of all sole sourcing tasks.
About the author
My name is Marijn Overvest, I’m the founder of Procurement Tactics. I have a deep passion for procurement, and I’ve upskilled over 200 procurement teams from all over the world. When I’m not working, I love running and cycling.